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  • How to Write a Salary Negotiation Email?

How to Write a Salary Negotiation Email?

Would you like to make more money? Of course, you would. One of the best ways to get a raise is to negotiate your salary. This may seem intimidating, but it can be a breeze with the right tools. In this article, we will provide you with salary negotiation email template examples to help you get the raise you deserve.

The importance of sending a salary negotiation email

It cannot be understated that this is one of the most important steps in getting a raise. How else will your employer know that you think you deserve more money? By sending a salary negotiation email, you will indicate to them that you are serious about your career and want to be compensated accordingly.

This also sets the stage for future negotiations – if you start on the wrong foot, negotiations will become more difficult later on. Make sure that you take the time to craft a well-written email, otherwise, you may face a back-and-forth conversation with the decision-makers. The right salary negotiation email can make all the difference in terms of getting the raise that you want.

How to title your salary negotiation email

Make it professional and to the point. A heading such as “negotiating my salary” or “requesting a raise” is perfectly acceptable. The clearer you are, the better. The recipient is very likely quite busy, so you don’t want to waste their time with a long, complicated email or subject line.

Salary raise request email template

A succinct title will also help with filtering it in the receiving inbox, as some employers have systems that do this automatically. If you let the person know right away that the message is about negotiating your base salary component, you can get them to act quicker even if only via email communication.

A salary negotiation email subject line examples

  • [Your name] – Negotiating my salary
  • [Your name] – Requesting a raise
  • [Your name] – Asking for a salary increase
  • About my salary…
  • [Your name] – Salary negotiation
  • [Your name] – Salary raise request
  • I’d like to talk about my salary
  • Requesting a meeting to discuss my salary
  • Negotiating my initial salary

How to write a salary negotiation email

Open with a courteous greeting, and then get straight to the point. You want to make it clear from the beginning that you are interested in discussing your salary, regardless of whether you’re only just starting at the company and would like to discuss a signing bonus or have already been working there for a while.

Be upfront about what you want. Do you want a base wage increase, or would you like to discuss the possibility of earning bonuses? Make it clear what it is that you are hoping to achieve through this negotiation from the get-go.

State your case plainly and confidently. Remember that you are worth more than you may think. Don’t be afraid to ask for what you deserve, but try to prove it in the eyes of your hiring manager. Mention your past successes or projects you have spearheaded that have saved the company time or money. Back up your request with concrete examples and evidence, if possible.

Request for salary discussion meeting

If you have been researching base salaries for similar positions, this is a good time to mention what you have discovered. Be assertive but not aggressive, and remember to stay professional.

Politely inquire about the timeline for a decision to be made, and thank the recipient of your message for taking the time to consider your request. You want to leave the door open for future negotiations, so make sure to sound like you’re interested in continuing the conversation.

What to include in a salary negotiation email

  • warm introduction
  • an indication that you would like to discuss your salary
  • precisely what is that you want
  • examples of your past successes
  • relevant research
  • polite conclusion

Salary negotiation email templates and examples

Subject Line: Requesting a Salary Raise

Hello [Employer’s Name],

I would like to arrange a meeting to discuss my salary. I have been with the company for [X] years, and I feel that I am overdue for a raise.
In addition, I have taken on additional responsibilities since my last salary review, and I believe that my increased workload warrants more pay.

Can you please let me know when would be an ideal time to discuss this further? I appreciate your time, and I look forward to hearing from you soon.

Sincerely,
[Your name]

Subject Line: Requesting a Meeting to Discuss Salary

Hi [Employer’s Name],

I hope all is going well. I’m writing to schedule a meeting to discuss my salary. I would like to arrange a time that is convenient for you so that we can have an open and honest conversation about my level of pay.

Thanks in advance, and I would be grateful if you could get back to me as soon as possible.

Best,
[Your name]

Subject Line: Request for Salary Negotiation

Dear [Employer’s Name],

I’ll keep it straight to the point – I would like to discuss my salary with you. I am very happy with my current position, and I enjoy working here. However, I believe that I am worth more than what I am currently earning.

This is not a decision that I have come to in haste, and I hope that we can discuss this further so that I can continue being a valuable asset to the company.

I would appreciate a meeting so we can discuss this further. Thank you for your time, and eagerly awaiting your reply.

Yours Sincerely,
[Your name]

Subject Line: [Your name] – Asking for a salary increase

Hello [Employer’s Name],

I would like to ask for a salary increase. My current salary is [current amount], and I would like to request an increase to [proposed amount].

I have been with the company for [time period], and I believe that I have contributed positively to the team. As my skills and leadership experience have grown, I feel that my current salary no longer reflects my value to the company.

Look forward to hearing back from you.

Best wishes,
[Your name]

Subject Line: [Your name] – Salary negotiation

Good morning [Employer’s Name],

This email is regarding my salary negotiation that we discussed on [date].

After giving it some thought, I would like to request a salary of [proposed salary], which is an increase of [X]% on my current salary.
I strongly believe that I am worth this amount, and I would be grateful if you could consider my request. Thank you for your time.

Sincerely,
[Your name]

Subject Line: [Your name] – Request for salary information

Hello [Employer’s Name],

I am writing to request information regarding my salary.

I have been with the company for [time period] and since then, my skills and industry experience have grown. I would like to know if you think my current salary still reflects my value to the company.

Thanks for your time, and please get back to me as soon as you can.

Best,
[Your name]

Subject Line: About my salary…

Hi [Employer’s Name],

I wanted to talk to you about my salary. I’ve been with the company for [time period] and although I’m being paid quite fairly, I wanted to ask for a bit more.

My current salary is [current amount], and I was hoping to be paid [proposed amount]. I believe I’m worth this amount because [reason]. Do you think this would be possible?

Thanks,
[Your name]

Subject Line: I’d like to talk about my salary

Dear [Employer’s Name],

I hope you’re doing well. I wanted to talk to you about my salary. I understand there may be budget constraints, but I think I deserve a raise. My current salary of [current amount], hasn’t changed since I started [X] years ago.

In that time, I have taken on more responsibility and my workload has increased. I think a salary of [proposed amount] would be more appropriate. Also, I have received an offer from another company for [competing amount], which I must say is tempting.

Do you think we could talk about this? I’m open to negotiation. Thank you for your time,
[Your name]

Subject Line: Requesting a meeting to discuss my salary

Hello [Employer’s Name],

I would like to arrange a meeting to discuss my salary. I have been with the company for [time period], and I think it would be a good time for a review.

My current salary is [current amount], but I believe that I am now worth more than that. In the past year, I have taken on extra courses and workshops, as well as successfully completed [project].

I would like to meet with you to discuss a salary of [proposed amount]. Thank you for considering my request.

Sincerely,
[Your name]

Subject Line: Let’s talk about my salary

Dear [Employer’s Name],

It’s been a little while since we talked about my wages. My current salary is [current amount], and I think it’s time for an increase.
I have taken on more responsibility at work, and I successfully completed [project]. I also recently attended a conference related to my field, which has increased my knowledge and experience in this sector.

It all comes down to one thing – I’m worth more than I’m being paid, so I’d like to arrange a meeting to discuss my salary. I’m open to negotiation, and I hope you are too.

Best wishes,
[Your name]

Subject Line: Replying to your offer

Hi [Employer’s Name],

Thank you for your offer of [offered amount]. After giving it a few days of thought, I was wondering if we could negotiate this amount.
I am looking for a salary of [proposed amount], which is an increase of [X]% on your offer. I strongly believe that I am worth this amount, and I would be grateful if you could consider my request.

Thank you for your time, and I look forward to receiving your reply soon.

Best,
[Your name]

Subject Line: Request for salary information – counteroffer

Good afternoon [Employer’s Name],

Thank you for your offer of [offered amount]. After giving it some thought, I believe that I am worth more than this.
I would like to counter with a salary of [proposed amount]. I have experience in [area of expertise], and I am confident that I can bring value to the company.

What do you think – can we meet to discuss this further?

Thank you for considering my counteroffer,
[Your name]

Subject Line: Negotiating my starting salary

Hello [Employer’s Name],

Thank you for your offer of [offered amount]. I am very excited about the opportunity to work with you, and I am confident that I can bring value to the company.

However, I would like to negotiate my starting salary. After doing some research, I believe that a fair wage for my position would be [proposed amount].

Could we meet to discuss this in person? Thank you for your time,
[Your name]

Subject Line: Requesting a meeting to discuss my salary

Dear [Employer’s Name],

As you may know, my current salary is [current amount]. I would like to arrange a meeting to discuss a raise.

I have been with the company for [time period], and I think it’s high time for a review. Over the past [X] years, my workload has grown, and I received additional responsibilities.

I think a salary of [proposed amount] would be more appropriate and in line with what I’m worth to the company. In the past year alone, I have successfully completed [project] and taken on extra onboarding for new team members.

I would appreciate it if we could arrange a meeting to discuss this further. Thanks for your consideration.

Yours Sincerely,
[Your name]

What not to include in a salary negotiation email

While there are a lot of points you should make, there are also a few things you definitely shouldn’t mention. Here are a few examples of what not to do:

  • give an ultimatum – by threatening to leave if you don’t get the raise you want, your employer may decide it’s not worth keeping you around
  • get too personal – this is a business negotiation, after all, so stick to the facts and avoid bringing up personal circumstances or emotions
  • mention too much about other job offers – if you’ve been considering a different position with a higher annual salary range, providing all of the details in your email will just give your employer leverage to lowball you
  • try to negotiate only your ideal salary – the base salary component is not the only thing that’s up for discussion, as you can also ask for a benefits package including additional vacation days, flexible hours, opportunities for career progression, and/or work from home arrangements, etc.
  • compare yourself to others – it’s not productive to discuss other peoples’ salaries and if they’re earning more or less than you since this will only make you resentful and damage the negotiation process or hiring process if you’re just starting out
  • create a lengthy list of demands – you’re more likely to get what you want if you focus on one or two key points rather than complicating the process by trying to negotiate too much at once but resolving nothing
  • go overboard with your research – you don’t need to spend countless hours researching data on the market average salary range, forms of compensation, or additional benefits when a few, quick Google searches will give you a good idea of reasonable salary expectations
  • be rude or unprofessional – you’re trying to build a relationship with your employer and not burn bridges, so try to stay calm and polite in your email even if you’re feeling frustrated

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Frequently asked questions

How to go about negotiating my salary?

Do your research beforehand so you know what you’re worth and what you should be asking for. It’s also important to be polite and professional in your email so you don’t damage your relationship with your employer. With the right approach, you are more likely to get the salary you deserve.

What are the biggest mistakes people make when negotiating their salaries via email?

One of the most common is not doing research ahead of time. It’s important to know what the average salary is for your position and location. This way, you can have a realistic starting point for negotiations. Another mistake is failing to sell yourself. Finally, don’t be afraid to request what you want.

What are some salary negotiation tips?

When writing a salary negotiation email, it’s important to include your current wage, how long you’ve been with the company, and what your proposed value is. You should also mention major accomplishments, any extra responsibilities you’ve taken on, the education level you have achieved, or successfully completed projects. These are all proof that you’re doing a great job and deserve a raise.

When should I negotiate my salary?

At any time – even if you’re happy with your current salary, there may be room for improvement. The worst that can happen is your employer says no, so it’s definitely worth a shot. As a rule of thumb, you should think about negotiating your salary every time you get a new job offer, or at least every few years. By staying on top of your salary negotiations, you can make sure you’re being paid what you’re worth.

What should I never say in a salary negotiation email?

It’s easy to go over the top, and there are a few things you should definitely avoid saying. For example, don’t give an ultimatum or get too personal in your email. Stick to the facts and stay professional, and you’ll be more likely to get what you want. Even though you might be frustrated, never let this slip in your email as it will make you look desperate. Finally, don’t forget to thank them at the end of your message even if you don’t expect a positive response.

What are the best strategies for negotiating my salary via email?

As a form of communication, email is great for concise, direct messages. But when it comes to more delicate topics like salary negotiations, emails can feel cold and informal. The most important thing to remember is that your goal is to come to an agreement that works for both parties. You want to be assertive without being confrontational, and you want to make sure your needs are met without seeming greedy. You can also use salary negotiation email samples if you don’t know how to write a salary increase letter yourself.

Will it be difficult to negotiate my salary? If so, what are some strategies to make the process easier?

It’s never easy, that’s for sure. But the best way to approach it is to be well-prepared. Do your research, understand what you’re worth, and draw conclusions from previous conversations. If you can do that, you’ll be in a much better position to negotiate your salary successfully. The more prepared you are, the easier it will be to get what you want. Be ready to provide references, evidence, and examples to support your request.

Is there any more advice to give someone preparing to negotiate their base salary?

Make sure you know your worth and the going market rate for your job title. Use a salary calculator to get an idea of what you should be earning. Come prepared with a range that you’re comfortable with and be ready to negotiate. Finally, remember that you’re not just negotiating an ideal salary, but also other benefits such as vacation time and perks that can add value to your current compensation package.

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